Policies & Procedures - Facilities

Facility reservation requests must be submitted at least two weeks in advance of requested date(s). It is highly recommended that facility reservation requests for larger scale events be submitted at least 4-5 weeks in advance of the requested date(s). Advance requests normally will not be considered until 4 weeks prior to the start of each semester.

If the event is approved from KU Recreations Services, a confirmation email will be sent to the contact person. This confirmation email will be needed to successfully complete the SOE Form (see below). If an email address is not available, the contact person will be contacted via telephone.

In addition to the Facility Reservation Request, a Student Organization Events (SOE Form) must be completed electronically to the Student Involvement Leadership Center (SILC) office for student events. This also must be completed at least 14 days in advance of the requested reservation date(s).

For any questions regarding the SOE Form, please contact SILC at silcfront@ku.edu

A facility reservation request submitted does not guarantee approval of the request.

A KU Recreation Services staff member will contact the person listed as the contact person for the requesting group. Availability, cost and policies will be discussed. The KU Recreation Services staff may also assist with the organization of tournament brackets and rules.

Area policies and event policies will be communicated to the contact person of requesting group/organization. It is the responsibility of the contact person to communicate with group or organization.

After the event, an invoice will be sent within 30 days via email from the University of Kansas to the contact person.

All organizations and groups not affiliated with the University of Kansas renting activity space must provide a Certificate of Insurance to KU Recreation Services.

If for some reason, the event does not take place and KU Recreation Services is not notified beforehand, the individual/group is still required to pay the appropriate rental and staffing fees. 


Daily Hours

Ambler SRFC Building

Friday: 5:30 a.m. - 10:00 p.m.

Monday: 5:30 a.m. - Midnight

Saturday: 9:00 a.m. - 10:00 p.m.

Sunday: 9:00 a.m. - Midnight

Thursday: 5:30 a.m. - Midnight

Tuesday: 5:30 a.m. - Midnight

Wednesday: 5:30 a.m. - Midnight

Spring 2020 First Week of Classes Hours 1.19-1.24
Spring Regular Hours 1.21-5.15

Administrative Office Hours

Friday: 8:00 a.m. - 6:00 p.m.

Monday: CLOSED

Saturday: CLOSED

Sunday: CLOSED

Thursday: 8:00 a.m. - 6:00 p.m.

Tuesday: 8:00 a.m. - 6:00 p.m.

Wednesday: 8:00 a.m. - 6:00 p.m.

Spring 2020 First Week of Classes Hours 1.19-1.24
Winter Break Hours 12.21-1.20

Outdoor Pursuits Office

Friday: 3:00 p.m. - 6:00 p.m.

Monday: CLOSED

Saturday: CLOSED

Sunday: 5:00 p.m. - 8:00 p.m.

Thursday: 4:30 p.m. - 10:00 p.m.

Tuesday: 4:30 p.m. - 10:00 p.m.

Wednesday: 7:00 p.m. - 10:00 p.m.

Spring 2020 First Week of Classes Hours 1.19-1.24
Winter Break Hours 12.21-1.20

"The Chalk Rock" Climbing Wall

Friday: CLOSED

Monday: CLOSED

Saturday: CLOSED

Sunday: 5:00 p.m. - 8:00 p.m.

Thursday: 4:30 p.m. - 10:00 p.m.

Tuesday: 4:30 p.m. - 10:00 p.m.

Wednesday: 7:00 p.m. - 10:00 p.m. (Climbing Club Only)

Spring 2020 First Week of Classes Hours 1.19-1.24
Winter Break Hours 12.21-1.20
Online Payment Portal

Online payments are here! We will be able to offer online payments on several of our options, but not all of them at this time. You can find the specific information HERE. Please click the button to find out about our new web portal!

 
Mobile App - Download Now!

Versions for both Android (Google Play) and iPhone (Apple App Store) phones.

For Android, search for "KU Rec"
For iPhone, search for "KU Recreation Services"
Download this free app today!!

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Media Requests

For requests to take pictures or videos in our facility, please read our policies.

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