Policies and Procedures
The Intramural Sports Policies and Procedures outline the operations of the Intramural Sports Program and are formulated to reach the long-term goals of the Intramural Sports program and the Recreation Services department.
2021 – 2022 Intramural Sports Point of Emphasis
- Health and Safety - Masks not required but recommended
Given the fluid nature of COVID-19, the information below regarding Health and Safety is subject to change based on guidelines from the University of Kansas and health professionals. Please monitor Protect KU and the Recreation Services webpage for the latest reports from the University and Recreation Services.
KU Recreation Services and the Intramural Sports program makes the health and safety of the KU community our top priority. Cleaning procedures and protocols have been put into the Intramural Sports program’s operations to ensure the environment that you compete in and one that we all share continues to be a fun and safe environment. To protect our community, we ask the following of Intramural Sports participants:
- Practice Personal Responsibilities as outlined in the Protect KU Pledge
- Please stay home if you experience any of the following symptoms:
- Sore throat
- New onset of diarrhea
- Muscle aches and pains
- Shortness of breath
- Runny or stuffy nose
- Loss of smell or taste
If you have any of the listed symptoms, leave campus or return to your campus residence.
Contact your primary care physician for advice.
- Per University Policy, masks are recommended indoors and before, during, and after Intramural Sports participation.
- Wash/sanitize your hands frequently.
- Bring your own water to outside events as there are no bottle fillers located at these outside facilities.
Policies and Procedures
- Only currently enrolled Lawrence campus students, currently employed Lawrence campus faculty and staff, and KU Affiliates are eligible to participate in Intramural Sports events. Faculty, staff, and affiliates must be members of the Ambler Student Recreation Fitness Center for access to Intramural Sports events that take place inside of the Ambler Student Recreation Fitness Center.
- Team captains and all team members are responsible for knowing the eligibility status of the players on their team. The Intramural Sports administrative staff reserves the right to suspend any captain or team and/or organization that intentionally or unintentionally uses ineligible players.
- Players must present their University issued ID before each game in order to participate in any Intramural Sports event. The Student Information page within the mobile myKU portal is also an acceptable form of University issued ID. Players printed on the roster on the official game sheet may present any government or state issued ID in order to participate in that Intramural Sports game. A photo or digital copy of these forms of identification is acceptable.
- A player may participate with one team during a particular event. A male player may participate for one Men’s Competitive team, or one Men’s Greek team, one Men’s Recreational team, or one Men’s team. A female may participate for one Women’s team or one Men’s team if a Women’s league is not available. Additionally, any player may participate for one Co-Recreational team.
- The Intramural Sports program holds the equality and inclusion of its players in the highest regard. Every player has the right to an unbiased and fair opportunity to play. When an activity makes a gender designation, an individual can participate based on their self-identified gender identity and is done in good faith.
- A player is considered a member of the first team on which the player participates. If a player is found to have participated on more than one team in a league, forfeits, suspensions and/or expulsions may result for all parties involved.
- All coaches, team captains, and bench personnel must be on the team’s roster and meet Intramural Sports eligibility criteria.
- Any team found using a player that is playing under a fictitious name or ID will forfeit all games in which that player checked-in. The player using an improper ID and the player providing the ID to be used illegally will be suspended. The team captain may also be suspended at the discretion of the Intramural Sports administrative staff.
- Unauthorized use of a University issued ID will result in university disciplinary actions.
- During league play, all games in which an ineligible player participated shall be recorded as a forfeit win for the opposing team. During tournament play, the last game in which an ineligible player participated shall be recorded as a forfeit win for the opposing team, when possible.
- The maximum number of sport club members on a team’s roster must not exceed 50% of the number of players required to play that sport at full strength for their corresponding sport club. Any sport club member may participate in any singles or doubles event without restrictions. The following are considered corresponding sport clubs and indicate the maximum number of sport club members that may appear on a team’s roster:
MAXIMUM NUMBER OF SPORT CLUB MEMBERS
3-Pitch SoftballBaseball / Softball (combination of 5)
Indoor SoccerSoccer (3)
Indoor Volleyball, Sit VolleyballVolleyball (3)
Outdoor SoccerSoccer (4)
Sand Volleyball, WallyballVolleyball(2)
- A sport club member is defined as any student who appears on the sport club’s DoSportsEasy team roster. The status of sport club member exists for the entire academic year.
- Any individual who is a current member of a team in an NCAA Division I sport shall not be eligible to participate in that corresponding event in the Intramural Sports program until the conclusion of their varsity season. Members of an intercollegiate team, and the conclusion of their varsity season shall be determined by official KU Athletics staff and/or Intramural Sports staff. The following are considered corresponding sports:
3-Pitch Softball, Slow Pitch Softball Home Run DerbyBaseball / Softball
3-Point Contest, 3-on-3 Basketball, Free-Throw Contest, Hot Shot Contest, Pop-A-Shot Contest, Pre-Holiday Basketball Classic, BasketballBasketball
Flag Football, Punt, Pass and KickFootball
Indoor Volleyball, Sand Volleyball, Sit Volleyball, WallyballVolleyball
Indoor Soccer, Outdoor SoccerSoccer
Golf, Longest DriveGolf
- Any individual who has competed in a sport on a professional level or who would be ineligible for intercollegiate competition because of professional status shall be ineligible to participate in that related Intramural Sports event for a period of one year, or 365 days, following their professional participation. A professional athlete is defined as an individual who has signed a contract and/or receives compensation for playing a particular sport.
- The Intramural Sports staff reserves the right to determine when professional participation ends.
- Intercollegiate and professional athletes may petition for immediate eligibility for the Intramural Sports event that is equivalent to their current intercollegiate or professional sport. Immediate eligibility must be granted by the Intramural Sports administrative staff, or designee, before participating in the event.
- All Intramural Sports players and teams are expected to conduct themselves in a sportsmanlike fashion before, during, and after each game.
- Players and teams participate with the understanding and in cooperation with the intended Mission of the Intramural Sports program and Recreation Services department. Players and teams who make a mockery of the game or do not participate in the natural spirit of the game will be removed and/or suspended from the Intramural Sports program.
- At the completion of each game, the Intramural Sports Student Officials and Intramural Sports Supervisors will subjectively evaluate each team and assign a Team Sportsmanship Rating. A team’s conduct will be evaluated before, during and after the game and will include players, coaches, team captains, bench personnel, and spectators.
- Each team captain is responsible for the conduct of the individual members of their team, coaches, bench personnel, and spectators and may be liable to suspension for their conduct.
- Team Sportsmanship Ratings are defined as the following:
4 – Good Team Sportsmanship: The team wins by forfeit or default, or all players, coaches, team captains, bench personnel, and spectators cooperate with Intramural Sports staff, Intramural Sports Student Officials, and the opposing team throughout the game. Players, coaches, team captains, bench personnel, and spectators respectfully converses with Intramural Sports Student Officials, staff, and opponents when needed. Players, coaches, team captains, bench personnel, and spectators cooperate fully with the Mission of the Intramural Sports program and cooperate fully with staff in encouraging positive displays of Sportsmanship.
3 – Acceptable Team Sportsmanship: Players, coaches, team captains, bench personnel, and spectators are in control throughout the game. Sportsmanship and actions of players, coaches, team captains, bench personnel, and spectators are at acceptable levels for the game. The players, coaches, team captains, bench personnel, and spectators do not show any aggressive dissent towards Intramural Sports Student Officials, staff, or opponents. Players, coaches, team captains, bench personnel, and spectators make moderate attempts to encourage positive displays of Sportsmanship.
2 – Below Average Team Sportsmanship: The team defaults a scheduled game, or players, coaches, team captains, bench personnel, and spectators demonstrate disrespect and verbal dissent towards Intramural Sports Student Officials, staff or opponents that may or may not result in sport specific conduct penalties. Players, coaches, team captains, bench personnel, and spectators use profanity directed towards Intramural Sports Student Officials, staff, or opponents. Players, coaches, team captains, bench personnel, and spectators make minimal attempts to encourage positive displays of Sportsmanship.
1 – Poor Team Sportsmanship: The team forfeits a scheduled game, loses by forfeit due to participation by ineligible players, drops below the minimum number of players needed to play due to an ejection, or players, coaches, team captains, bench personnel, and spectators continually exhibit disrespect and dissent towards Intramural Sports Student Officials, staff or opponents either on or off the playing surface or sidelines. Players, coaches, team captains, bench personnel, and spectators make no attempt to encourage positive displays of Sportsmanship. Additionally, the Recreation Services membership of the team captain will be suspended and they must meet with the Assistant Director for Intramural Sports, or designee, prior to having their Recreation Services Membership reactivated.
0 – Unacceptable Sportsmanship: The game is stopped due to multiple unsporting acts and conduct. Players, coaches, team captains, bench personnel, and spectators are completely uncooperative or consistently berate or demean Intramural Sports Student Officials, staff, or opponents. Players, coaches, team captains, bench personnel, and spectators make no attempt to encourage positive displays of Sportsmanship. Additionally, the Recreation Services membership of the team captain will be suspended and they must meet with the Assistant Director for Intramural Sports, or designee, prior to having their Recreation Services Membership reactivated.
No Team Sportsmanship Score: The game is not played nor rescheduled due to inclement weather.
- Any team that receives 3 unsportsmanlike penalties during a single game will forfeit the game to its opponent. Repeated displays of poor sportsmanship will result in the team being ruled ineligible for participation and possible referral to the Vice Provost for Student Affairs for further discipline consideration.
- In league sports, a team must have a ‘3.00‘ or better Team Sportsmanship Rating during the regular season to be eligible for the playoffs.
- The captain of a team that receives a ‘2 - Below Average Team Sportsmanship’ Rating or ‘1 - Poor Team Sportsmanship’ Rating for a playoff or tournament game in which their team wins must meet with the Assistant Director for Intramural Sports, or designee, prior to their next game. Failure to do so will result in their dismissal from the playoff or tournament.
- It is the team captain’s right to view their team’s Team Sportsmanship Rating after each game. The Intramural Sports Supervisor will be able to provide the captain with this information immediately after the game.
- A team may appeal a Team Sportsmanship Rating in writing containing all relevant information to the Assistant Director for Intramural Sports by 12:00pm the next business day following the game in question.
- Any team receiving a ‘0 - Unacceptable Team Sportsmanship’ Rating for a playoff or tournament game will be eliminated from remainder of the playoff or tournament regardless of the outcome of the game.
- All interactions with Intramural Sports Student Officials should be appropriate and professional before, during, and after the game. This includes but is not limited to written, verbal, or electronic interactions at or away from the playing facility.
- Team captains are encouraged to bring any immediate concerns to the attention of the Intramural Sports Student Officials in a productive and non-condescending manner. The Intramural Sports Supervisor may also serve as an on-site resource to assist in rules questions. Intramural Sports Supervisors cannot assist with judgement calls made by the Intramural Sports Student Officials.
- Abusive, obscene, profane, vulgar, or persistent comments, gestures, or actions are prohibited and may result in sport specific conduct penalties. If repetitive or severe, ejection, cancelation of the game, or suspension of player or team eligibility may result.
- Players have the opportunity to provide compliments or constructive feedback for Intramural Sports Student Officials by completing an Intramural Sports Student Officials Feedback Form. Inappropriate or unconstructive comments will be disregarded.
- Players, coaches, team captains, bench personnel, and spectators who choose to follow unsportsmanlike practices before, during, or after a game, whether directed towards staff, an Intramural Sports Student Official, an opponent, or a spectator may be ejected from that game.
- Intramural Sports Student Officials, the Intramural Sports Supervisor, or a Recreation Services staff member may administer an ejection at any point before, during, or after a game.
- Players, coaches, or spectators ejected from any Intramural Sports game for any reason must leave the playing facility immediately after providing their contact information, and are barred from all Intramural Sports activities until officially reinstated by the Assistant Director for Intramural Sports, or designee.
- If the ejected player, coach, bench personnel, or spectator does not provide their contact information, it is the captain’s responsibility to provide the necessary information. Failure to do so may result in a forfeiture of the game and a possible player, captain, or team suspension.
- A player who receives two unsportsmanlike penalties in flag football, two technical fouls or one flagrant foul in basketball, two yellow-cards or one red-card in soccer or volleyball, or the equivalent in any other event will be ejected from that game.
- Any player, coach, team captain, bench personnel, or spectator who is ejected from a game will immediately have their Recreation Services membership suspended and they must meet with the Assistant Director for Intramural Sports, or designee, prior to having their Recreation Services Membership reactivated.
- After a game has started, should a team drop below the minimum number of players needed to play due to an ejection, the game shall be terminated and a forfeit loss will be declared.
- The Assistant Director for Intramural Sports will determine the period of any suspension after hearing from all parties involved. Appeals on disciplinary rulings may be made in writing to the Associate Director for Programs within 48 hours of original disciplinary ruling. The Associate Director for Programs will determine in what fashion they will hear the appeal.
- A game will automatically be stopped in the event that players, coaches, team captains, bench personnel, or spectators enter the playing surface without the consent of the Intramural Sports staff. Penalties include, but are not limited to forfeiture of the game, an unacceptable Sportsmanship Rating, or suspensions.
- The Intramural Sports staff reserves the right to suspend play during a game at any time due to unsportsmanlike comments, gestures, or actions. When a game is ended due to the unsportsmanlike comments, gestures, or actions of one team, the game will be recorded as a forfeit win for the opposing team. When a game is ended due to unsportsmanlike comments, gestures, or actions of both teams, the game will be recorded as a forfeit loss for both teams.
- Players, coaches, team captains, bench personnel, and spectators are expected to follow the University Code of Student Rights and Responsibilities before, during, and after participation in the Intramural Sports program.
- Any player, coach, team captain, bench personnel, or spectator who is believed to be under the influence of alcohol or drugs will not be permitted to participate or remain at the Intramural Sports event or the facility of play. Players, coaches, team captains, bench personnel, or spectators under the influence of alcohol and/or drugs risk forfeiture of the game and may be expelled from further play.
- In accordance with the University of Kansas Code of Student Rights and Responsibilities, Intramural Sports will forward all complaints of fighting to the Director of Student Conduct and Community Standards.
- In accordance with the University of Kansas Alcohol & Drug Policy, Intramural Sports will forward all complaints of alcohol or drug use to the Director of Student Conduct and Community Standards.
- Each Intramural Sports team event will be organized into as many as four leagues: Men’s, Women’s, Co-Recreational, and Open.
- There are no gender restrictions in Open Leagues.
- Most league sports will be constructed using instant scheduling. Instant scheduling allows teams to select their desired game day and time on a first come first serve basis. After the regular season, all teams that qualify for the playoffs will be placed in the tournament bracket.
- The Greek Division is intended for social organizations recognized by the Interfraternity Council, the Multicultural Greek Council, the National Pan-Hellenic Council, and the Panhellenic Association. Greek teams are encouraged to have their Greek organization, or a reference to their Greek organization, in their Intramural Sports team name.
- The Intramural Sports administrative staff reserves the right to move any team out of a division that does not reach capacity at the conclusion of registration.
- All game reschedule requests must be submitted to the Intramural Sports office via the Intramural Sports Reschedule Request Form at least 2 business days prior to the scheduled game.
- Reschedule requests must be agreed upon by both captains and the Intramural Sports administrative staff, if facility space exists. If arrangements have not been confirmed by the Intramural Sports administrative staff, the game will be played according to its original details.
- Schedules are publicized on IMLeagues.com. This website will contain the most up to date information.
- Participants must register via the Intramural Sports online registration website, IMLeagues.com, or via the IMLeagues mobile app in order to participate in an event, unless otherwise noted.
- For some events, team participants must pass a mandatory Registration Quiz to initiate the registration process. All quiz material will be covered in the resources attached to the quiz.
- For some events, teams are placed in the Pre-Registration Pool after team creation. Teams cannot leave the Pre-Registration Pool until the prescribed requirements for that event are met. Teams in the Pre-Registration Pool are not considered to have completed the registration process and may not be scheduled.
- The Intramural Sports program reserves the right to censor any team name that is vulgar, offensive, derogatory, or otherwise deemed inappropriate.
- For events with entry fees, all payments must be paid online through IMLeagues.com. Failure to pay a registration fee by the deadline may result in a team being removed from the event.
- The roster capacity for all Intramural Sports events is 10 players, unless otherwise noted in the event specific Informational Sheet.
- Teams may add an unlimited number of players to its roster on site during the entirety of the regular season or pool play. Teams may not add players to their roster at game site during the playoffs. Players joining the team at the game site will not be added to the official roster by the Intramural Sports staff. It is the responsibility of the player to complete the registration process and be added to the team’s official roster.
- Teams may add players to their official team roster via IMLeagues.com or via the IMLeagues mobile app at any point in the regular season or at any point in the playoffs.
- Rosters are considered finalized at 12:00pm the day of a scheduled game, Monday – Friday. For games on Saturday and Sunday, rosters are considered finalized at 12:00pm on the Friday preceding the game.
- It is the player’s responsibility to demonstrate proof of day-of roster addition for a playoff game after the roster deadline as stated in Section H, Article 4. This may be done via IMLeagues.com or the IMLeagues mobile app.
- The Intramural Sports program and The Recreation Services department assume no responsibilities for injuries sustained during Intramural Sports events. Players are reminded that their participation is entirely voluntary.
- In accordance with the University of Kansas Public Health Safety Requirements – Coronavirus Disease 2019 (COVID-19), all individuals must wear a cloth face covering, surgical/medical face mask, or Powered Air-Purifying Respirator (PAPR) suit over one’s mouth and nose when in common areas anywhere on campus, to include before, during, and after participating in Intramural Sports contests.
- The Intramural Sports staff reserves the right to stop any game for safety reasons, or if they feel it is in the best interest of the Intramural Sports program or Recreation Services.
- Any player who exhibits signs, symptoms, or behaviors consistent with a concussion, such as loss of consciousness, headache, dizziness, confusion, or balance problems shall be prohibited from further participation in that Intramural Sports game.
- Players must remove all jewelry deemed dangerous or inappropriate prior to competing. The request to remove jewelry is at the discretion of the Intramural Sports Supervisor. Glasses used for corrective or protective purposes may be worn at any time.
- Jewelry is defined as a decorative item worn or attached to the body or clothes for personal adornment, such as bracelets, earrings, necklaces, pendants, and rings.
- Wearable fitness technology must be out of sight for Intramural Sports games. Participants may keep their wearable fitness tracker in their pocket, on their ankle under a sock, or on the wrist under an athletic sweat band.
- Intramural Sports players are required to leave play until any bleeding is stopped, open wounds are covered, and blood-soiled uniforms/clothing are removed or treated with a bleach disinfectant.
- After a game has started, should a team drop below the minimum number of players needed to play due to an injury, the game shall continue.
- Knee and ankle braces which are unaltered from the manufacturer’s original design/production are permitted and do not require any additional padding or covering. Sharp edges from wear and tear or any other defection would be considered as an alteration even if unintentional.
- A guard, cast or brace made of a hard and unyielding substance, such as, but not limited to, leather, plaster, plastic or metal shall not be worn on the elbow, hand, finger/thumb, wrist or forearm; even though covered with soft padding.
- Walking boots or walking casts shall not be worn; even though covered with soft padding.
- In accordance with the University of Kansas Tobacco Free KU Policy, smoking, including the use of electronic cigarettes or any future product that simulates or approximates tobacco use or smoking, and tobacco use are not permitted on the Lawrence campus, including at any Intramural Sports playing facility.
- Pets are prohibited from all Intramural Sports playing facilities.
- Game time is forfeit time, however, the team captain or player who is ready to play may choose to give the opponent a Grace Period not to exceed 10 minutes in order to have the minimum number of players present, signed-in, and ready to play. If the team or player is still not able to play after the Grace Period has been exhausted, a forfeit will be declared.
- The affording of the Grace Period is irreversible.
- If the Grace Period is granted, game playing time will be reduced by 10 minutes or by whatever amount of time was used to avoid a forfeit. If neither team is ready to play at game time, the Grace Period will be afforded to both teams.
- The minimum number of players needed to play must be present, signed-in, and ready to play by game time in order to avoid a forfeiture of the game.
- Forfeited games will not be rescheduled.
- The captain of a team that does not have the minimum number of players present, signed-in, and ready to play by game time will be assessed a $11.05 Forfeit Fine and will be suspended from all Intramural Sports events until the Forfeit Fine is paid.
- The $11.05 Forfeit Fine must be paid online though IMLeagues.com.
- Any team that forfeits two games in the same sport will automatically be dropped from the event.
- Organizations are responsible for forfeits of all teams representing the organization. Failure to pay outstanding Forfeit Fines may result in all organizational teams being removed from play.
- Teams knowing in advance that they will not be able to play a scheduled game are provided the opportunity to default that game, and will not be assessed a Forfeit Fine.
- In order for a game to be considered a default, the requesting team must complete an Intramural Sports Default Form by 12:00pm the day of the scheduled game if Monday – Friday. For games on Saturday and Sunday, the Intramural Sports Default Form must be submitted by 12:00pm on the Friday preceding the game.
- For team sports, a team must have achieved the following requirements at the end of the regular season to be eligible to advance to the playoffs:
- Win at least one (1) regular season game
- Have a ‘3.00‘ or better Team Sportsmanship Rating average from all regular season games
- For team sports tournament seeding purposes, the following criteria will be used in order:
- Win/Loss record
- Team Sportsmanship Rating average
- Point/Game differential
- Points/Games against
- Points/Games for
- Any game that is defaulted by a team will count worse than a loss for that defaulting team’s record.
- Any game that is forfeited by a team will count worse than a default for that forfeiting team’s record.
- If a team wins by default (forfeit), the team will get credit for winning by the following amounts:
3-Pitch Softball: 10 - 0 (15 - 0)
Basketball: 25 - 0 (40 - 0)
Flag Football:18 - 0 (40 - 0)
Soccer: 5 - 0 (10 - 0)
Ultimate: 5 - 0 (10 - 0)
Volleyball:25 - 0 / 25 - 0 (25 - 0 / 25 - 0)
Wallyball: 20 - 0 / 20 - 0 (20 - 0 / 20 - 0)
- In team sports, a team must maintain a ‘3.00’ or better Team Sportsmanship Rating throughout the playoffs to continue playing.
- In case of inclement weather, a determination on play will be made by 2:00pm the day of the game if Monday – Friday. For games on Saturday and Sunday, a determination on play will be made by 10:30am. If a decision has not been made by the designated times, all decisions will be made by the Intramural Sports Supervisor at the playing site.
- Games that are played outdoors that are stopped due to lightning within an eight-mile radius of the playing facility will not restart. Any game scheduled to take place following a game that was stopped due to lightning may only start as early as 30 minutes after the last lighting strike within an eight-mile radius.
- If less than 50% of a non-playoff or non-tournament game has been completed prior to being stopped due to inclement weather, both teams will receive a win for the cancelled game.
- If less than 50% of a playoff or tournament game has been completed prior to being stopped due to inclement weather, the game will be rescheduled, if possible.
- If more than 50% of a non-playoff or non-tournament game has been completed prior to being stopped due to inclement weather, the game is considered final and the score at the time of stoppage will be recorded as the final score.
- Information concerning cancellations and postponements will be communicated through the Intramural Sports website, IMLeagues.com.
- Every effort will be made to reschedule cancelled games. At times, rescheduled games may be played on a different day or time than originally scheduled.
- Winners of each event will receive Intramural Sports Champion shirts. Winning teams will receive one shirt per team member on the official roster up to a maximum of 10 Intramural Sports Champion shirts, unless otherwise noted.
- Team members not in attendance at distribution must come to the Intramural Sports office to receive their Intramural Sports Champion shirt.
- Each week, one Intramural Sports participant will be recognized as the Granada Player of the Week. This individual will receive two concert tickets to any one show of their choice at the Granada Theater.