Policies and Procedures - Facilities

Facility reservation requests must be submitted at least two weeks in advance of requested date(s) by clicking on the weblink Facility Reservation Request. It is highly recommended that facility reservation requests for larger scale events be submitted at least 4-5 weeks in advance of the requested date(s). 

A facility reservation request submitted does not guarantee approval of the request. If the event is approved from KU Recreations Services, a confirmation email will be sent to the contact person. 

A KU Recreation Services staff member will contact the person listed as the contact person for the requesting group. Availability, cost, and policies will be discussed. 

Area policies and event policies will be communicated to the contact person of requesting group/organization. It is the responsibility of the contact person to communicate these policies with group or organization as a whole.

After the event, an invoice will be sent within 30 days via email from the University of Kansas to the contact person.

All organizations and groups not affiliated with the University of Kansas renting activity space must provide a Certificate of Insurance to KU Recreation Services.

If for some reason, the event does not take place and KU Recreation Services is not notified beforehand, the individual/group will be required to pay the appropriate rental and staffing fees.